This video will walk through the Reports available in the system
Video Transcript:
In this video, we'll walk through the reports available in the system and show you how to find, run, filter, and export them.
You'll learn how reports are organized, how permissions affect what you see, and how to use filters and exports to get the information you need.
We'll also review key accounting reports so you can better understand the data they provide and how they support your firm's financial reporting.
To access reports, click Reports in the left hand navigation on the All tab.
You'll find every report listed alphabetically, and you can use the search field to quickly locate a specific report if you prefer to browse.
Reports are also organized by category within the other tabs.
Reports are tied to your security settings, so if you don't have permission to view certain reports, they won't appear in your list.
To run a report, click its corresponding tile.
A brief summary of the report appears beneath the report name in the upper left corner.
The most commonly used filters are applied by default.
To make changes, click the All Filters button and update the selections as needed, noting that any existing filter will be highlighted in yellow and that the date filter is dynamic, meaning that it adjusts automatically as time moves forward, and then select Apply Filters.
If you run a report frequently, you can save your filter selections.
Click Save Filters, enter a name and select Save.
Your Save filter will then appear as a button below the All Filters option, ready to click and apply Anytime all reports can be exported.
Select Export Report, choose which columns to include, and then select your preferred export format, CSV, PDF, or Excel.
When you're ready, click Export to access your report.
Click the notification icon and then download the report.
Please note, Exported Data reflects the table results based on any filters currently applied.
To Export all data, be sure to clear your filters first.
Now let's take a closer look at the reports available for the Accounting modules.
Navigate to the Accounting tab within Reports.
The AP Aging report shows outstanding vendor invoices organized by how long they've been unpaid, helping you track and prioritize payables.
The Bank Reconciliation Report allows you to select a specific bank account and month and review its reconciliation details.
It will display cleared and uncleared deposits and withdrawals for the selected bank account.
The balance sheet provides a snapshot of your firm's financial position as of a specific date, showing assets, liabilities, and equity.
The Profit and Loss report summarizes income and expenses over a defined.
Displaying total income, total expenses, and net income.
The Cash Flow statement shows how cash moves through your firm, grouped by operating, investing, and financing activities, helping you understand cash trends and liquidity.
The General Ledger report displays detailed transactions grouped by account, including debits, credits, balances, and transaction history.
The Account Transaction Report focuses on activity within a single account, showing transaction details and running balances over a selected date range.
The Sales Tax report shows sales tax amounts associated with tax agencies, including totals billed to clients and the current status of those amounts.
Finally, the 1099 report displays vendors tracked for 1099 reporting, along with totals by year.
This is the report you'll export when preparing and printing 1099 forms.
That wraps up our overview of reports in the system.
You now know how to access reports, apply and save filters, export results and understand the purpose of key accounting reports.