Finance Pro - General Ledger (Accounts) - How to navigate the chart of accounts
Navigate to accounts using the left side navigation bar.
You will land on the List tab -
This serves as your firm's chart of accounts, providing a centralized view of all firm accounts.
From here, you can easily add or import accounts, search and filter the list, review key account details and balances, and manage individual accounts
Changing Column Headers -
To change what columns are present in the grid select Settings to choose which columns you want to display.
You are also able to drag and drop columns to put them in whatever order you prefer.
To help you quickly find what you're looking for, you can use the search bar and filters at the top of the page.
Selecting the 'All Filters' option allows you to narrow the list by things like 'account type'.
Filters can be saved for future use.
The Settings Tab -
The settings tab is where you map your accounts.
Once these mappings are set up, they typically should not be changed. Adjusting account mappings can impact how transactions post to the general ledger and may affect your financial reporting. If changes are ever needed.
We strongly recommend consulting your CPA or accounting professional first to ensure everything stays accurate and in balance.
The history tab provides an audit trail of all changes made within the account section.
You can open an individual account by clicking the corresponding eye icon. At the top of the page, you'll see the account details you originally entered in the ‘add account’ form. By default, you'll land on the ledger tab. This view shows the account's current running balance, along with the complete chronological history of all activity posted to that account. Each row represents a transaction generated elsewhere in the system, such as vendor payments, journal entries, deposits, or other financial activity, and includes the transaction date type, source, and amount.
You will land on the ledger tab. This view shows the account's current running balance, along with the complete chronological history of all activity posted to that account. Each row represents a transaction generated elsewhere in the system.
Debits and credits are displayed in separate columns, making it easy to see how each transaction impacts the balance.
To view both sides of a transaction. Navigate to the Transactions tab. This view displays each transaction as a single line item showing both the debited and credited accounts together for a complete picture of the activity.
You can quickly locate a specific transaction using the transaction item number or amount in the search bar.
You can narrow the results using filters such as transaction type, amount, range, and other criteria. Each transaction can also be drilled into for more detail.
Clicking the transaction item link opens the transaction record while selecting the I icon takes you to the detailed view.
You can see the exact amounts being debited and credited to each individual account. This transactions tab only displays activity related to the currently selected account.
To view all transactions across the firm, navigate to transactions from the left side navigation bar.
This page functions the same way as the transactions tab within an account, but shows activity for all accounts, not just a single one.
